|
I. |
Prepare documents legibly
according to statutory requirements of each state, or in the absence
of statutes, according to best practices, leaving sufficient blank
space for recorder's stamp. |
| II. |
Properly title, date
and execute the document including typed names and titles beneath
all signatures. Make sure each name and signature is consistent
throughout the document. |
| III. |
Properly witness
and/or acknowledge all documents according to the laws of the
state of recording, including a complete, legible notarial
certificate. |
| IV. |
Include the complete
legal description of the property with all initial recordings and
on subsequent recordings where required by statute. |
| V. |
Properly reference
previously recorded documents when you submit subsequent related
documents for recording. This may include document numbers, book
& page numbers and recording dates. |
| VI. |
Include the name and
address of preparer and the return-to address for the document.
Also include your telephone number because some jurisdictions will
call if they notice a minor, correctable problem. |
| VII. |
Identify schedules
and exhibits clearly and number the pages so the jurisdiction can
tell that they belong with the document. |
| VIII. |
Include the correct
fee and applicable taxes and use a separate check for taxes. |
| IX. |
Include a self
addressed stamped envelope to ensure return of the document. |
| X. |
Check your work,
especially for extra fees to make sure your document is complete
for recording in order to avoid rejection. |
