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Recording Guide







Thomas M. O'Shaughnessy
Vermilion County Recorder
Office: Courthouse Annex - 1st Floor
6 North Vermilion Street
Danville, Illinois 61832
 
Contacts: Phone:  (217) 554-6040
Fax: (217) 554-6047
e-mail: tmoshaughnessy@vercounty.org

Hours: Monday through Friday from 8:00 a.m. to 4:30 p.m. (excluding legal holidays)


Thomas M. O'Shaughnessy
Recorder

Cindy Burton
Chief Deputy Recorder

Deputy Recorders
Jessica Clutter
Cathy Moulton
Linda Shelly

 


The County Recorder's office is responsible for recording deeds, mortgages, assignments, releases, liens, plats and military discharges.  They are responsible for recording all documents that comply with state statutes and affixing revenue stamps to all deeds.
 


Welcome to Recorder's Office (mpg file)

Property Fraud Alert (video)
 



www.propertyfraudalert.com


Free Index Search

Please click on the above to search for Index Records from July of 1987 through current.

Imaging Project Completed
As of September 7, 2012, approximately 214,016 documents have been imaged in the Vermilion County Recorder of Deeds Office.  The following documents have been scanned and are currently viewable on our Laredo site in our office.
The following documents have been scanned:
Grantee / Grantor Books 1826-1987
Index to Plats
Books A-Z
Books 1 - 719
Surveyors Records Books 1-9
Plat Books 1-8
Monument Records
Original Entry Book
These documents can also be printed for a standard fee.

 


Fidlar Land Access Link

Redaction Request

SF 180 - Military Service Discharge Link

PTax-203 Real Illinois Estate Transfer Declaration

PTax-203 Form 
Adobe Acrobat Form

Purchase Vermilion County Tax Information

 

 


Abandoned Coal Mine Project

In 2005, the Illinois Department of Natural Resources, Office of Mines and Mineral, Abandoned Mine Reclamation Division in cooperation with the Department of Geography, Laboratory for Applied Spatial Analysis at Southern Illinois University, Edwardsville completed digitally scanning and preserving old Vermilion Coal Mine Maps.

The purpose of the project was to preserve these old maps for future reference to mine safety issues.  This project was made possible by a grant from the U.S. Department of Labor, Mine Safety, and Health Administration.

Most of the map data was compiled and digitized at a scale of 1:62,500.  Locations of some features may be offset by 500 feet or more due to errors in the original source maps, the compilation process, digitizing, or a combination of these factors.  The Vermilion County Recorder of Deeds Office does not gurantee the validity or accuracy of these data maps.

Current coal mine maps from July 15, 1987 to current may be assessed on our Fidlar Technology Site.



Schedule of Recording Fees
Effective: September 1, 2013
 
DEEDS, MORTGAGES, RELEASES INCLUDING UP TO (4) PAGES. $49.00
If Grantor/Grantee is a Government Entity then subtract $10.00 from fee due to the Rental Housing Support Surcharge (RHSP).
See Notice at bottom of page.
 
EACH ADDITIONAL PAGE INCLUDED AFTER THE FIRST (4) PAGES. $1.00*
INSTRUMENTS REFERRED TO BY DOC# WITHOUT LEGAL DESCRIPTION. $1.00*
 
ASSIGNMENTS OF MORTGAGES INCLUDING UP TO (4) PAGES. $49.00
EACH ADDITIONAL PAGE INCLUDED AFTER THE FIRST (4) PAGES. $1.00*
EACH ADDITIONAL ASSIGNMENT WITHIN THE SAME DOCUMENT. $7.00*
ASSIGNMENT REFERRED TO BY DOCUMENT# WITHOUT LEGAL DESCRIPTION $1.00*
 
JUDGMENTS, MEMO JUDGMENTS UP TO (4) PAGES: $39.00
SHERIFF'S DEEDS UP TO (4) PAGES: $39.00
POWER OF ATTORNEY  UP TO (4) PAGES: $39.00
TRANSCRIPT UP TO (4) PAGES: $39.00
NOTICES OF PROBATE UP TO (4) PAGES: $39.00
ARTICLES OF INCORPORATION, AND ANY RELATED OR ANY STATE / FEDERAL GOVERNMENT DOCUMENTS: $39.00
DEATH, BIRTH & MARRIAGE CERTIFICATES UP TO (4) PAGES: $39.00
UTILITY EASEMENTS UP TO (4) PAGES: $39.00
MUNICIPALITY LIENS & RELEASES (EX: SEWER, GAS, WATER & GRASS): $39.00
EACH ADDITIONAL PAGE. $1.00*
 
PLATS OF SUBDIVISION (MAXIMUM 30" X 36").
SUBMIT 1 ORIGINAL & 2 EXACT, TRUE LEGIBLE COPIES.
$87.00
EACH ADDITIONAL PAGE. $1.00*
   
SURVEYS (NO MORE THAN (2) LOTS) 8 1/2" X 14": $49.00
EACH ADDITIONAL PAGE. $1.00*
 
 MONUMENT RECORDS UP TO (4) PAGES: $49.00
 
VETERANS DISCHARGES. NO CHARGE
EACH CERTIFIED COPY THEREAFTER. $.50
DOCUMENTS THAT DO NOT COMPLY WITH STANDARDIZATION ARE $61.00 UP TO A FOUR PAGE DOCUMENT 
THEN AN ADDITIONAL $2.00 PER PAGE THEREAFTER PER DOCUMENT.
****UCC'S & ANYTHING UNDER THE PLAT ACT ARE EXEMPT FROM THE STANDARDIZATION ACT.
 
FINANCING STATEMENTS - (EVERYTHING EXCEPT TERMINATIONS & AG). $47.00
TERMINATIONS. $27.00
 
UCC SEARCH (PER DEBTOR NAME). $10.00
COPIES OF UCC'S - PER PAGE. $1.00
** PARTY REQUESTING SEARCH MUST PROVIDE FORMS.
 
COPY CHARGES - DEEDS, ETC.. FIRST (2) PAGES PER DOCUMENT. $1.00
EACH ADDITIONAL PAGE WITHIN SAME DOCUMENT. $.50
   
CERTIFIED COPY - SAME FEE AS FOR RECORDING. 
(MINUS $37.00 SPECIAL CHARGE / G.I.S. FEES / RHSP SURCHARGE)
 
ALL DEEDS TO BE RECORDED MUST INCLUDE THE FOLLOWING:
1.  STATEMENT OF EXEMPTION OR TRANSFER TAX DECLARATION.
2.  PREPARER'S NAME AND ADDRESS.
3.  TO WHOM AND WHERE THE FUTURE TAX STATEMENTS ARE TO BE SENT.
4.  NOTARY DATE, SEAL & SIGNATURE.
5.  TO WHOM THE DOCUMENTS ARE TO BE RETURNED.
6.  COMPLETED LEGAL DESCRIPTION, WHICH SHOULD INCLUDE:
    
  A.  SUBDIVIDED LAND MUST INCLUDE THE EXACT LOT, BLOCK & SUBDIVISION.
              EX: BEING A PART OF LOT1 IN BLOCK 1 OF JOHN C. SMITHS SUB.
       B.  UN-PLATTED LAND MUST INCLUDE THE EXACT QUARTER SECTION, SECTION, TOWNSHIP & RANGE.
              EX:  BEING A PART OF THE SW/4 OF SECTION 1, TOWNSHIP 19N., RANGE 12W.
       C.  IF UN-PLATTED AND LESS THAN 5 ACRES - MUST HAVE PLAT AFFIDAVIT.
NOTICE: EFFECTIVE AUGUST 1, 2005
School Districts, units of local and State government, and easements or liens / releases for public utilities are exempt from the $10.00 Rental Housing Support (RHSP) surcharge, and the $10.00 surcharge will need to be deducted from the original base fee if you fall under any of these entities.